Packing an office may seem much easier and quicker than packing a home. However, there are times that moving an office is more stressful and time-consuming. Unlike an entire home, relocating an office requires you to be faster so you don’t have to stop working for a long time. Not only that but you also have papers, documents, and even employees to consider when moving. So if you’re relocating your office soon, begin the process as early as now and enlist the help of your employees at the same time. To give you a better idea on how to pack your office for a move, here’s what you need to know from the get-go.
Packing Desks
Before anything else, be sure to plan everything about your move on time. Besides, you can’t just pack your office any time you want since it would be practical if you plan it in advance. The first big thing to do after your thorough planning is the packing of your desks.
- To start with, always remember that you can always rely on your employees in terms of packing their own desks. In fact, you just need to give them a specific timeframe as to when they can be able to finish the pack and be ready for the move. Also, don’t forget to instruct your employees on what to do during the moving day to ensure a smoother process until the end.
- For other office desks, make sure to empty the drawers and dispose of old junk that will only add up to your stuff for nothing. Use large boxes to store all your supplies together. By doing it, unloading will be much easier and straightforward.
- Moreover, take time to pack your personal belongings ahead of time like picture frames, tumbler, and many more. Be sure that all fragile items are wrapped well to prevent them from breaking. Then, advise your employees to do the same with their desks.
Packing File Cabinets
Of course, you should never forget to pack your file cabinets. This is because they contain important documentation pertaining to your business.
- When packing your file cabinets, you can begin by sorting your files out into categories. If you think there are files worthy to be taken with you, then keep them in a file box in a way that it’s secured all throughout the transit.
- For old and unnecessary files, it can be recycled but for those with confidential information, they should be shredded immediately.
- Once you’ve sorted all your files out into three categories, be sure to make labels on each box. For example, if all files kept in the box are invoices, then it should be indicated on the labeling. Also, if the contents are all confidential, mark it with “confidential”. By doing all of these, moving your business would be less stressful on your end.
Packing Electronics
Your office relocation wouldn’t be complete without packing the most valuable equipment like computers, copiers, printers and even fax machines. For these electronic items, don’t hesitate to ask assistance from your employees to disconnect them for you.
- Furthermore, make sure you keep all the cables and wires properly and separately so they wouldn’t tangle during the entire move. If possible, have these wires bundled and mark them respectively.
- Another option is that you can have these wires stored in designated boxes. And when it comes to packing your office equipment, it would be better if you keep them in their original boxes. But if these boxes are no longer available, find high-quality, durable one to pack your electronics tightly and securely.
- On one hand, don’t also forget to backup your files and put them in a flash drive before putting your computers to the boxes.
Packing Other Office Stuff
Get the right moving supplies when packing your office stuff. However, things other than your files, cabinets, desks and even electronics should also be included.
- Check your new office first to know whether things like artworks and plants are worth taking. If you decide to bring them with you, be sure you have proper supplies to do the packing.
- For artworks, wrap them with packing paper to ensure they don’t break during the move. And for plants, you can transport them on your own considering that some movers wouldn’t transport live plants for you.
Conclusion
Moving an office is quite an overwhelming task on the part of the business owner. There are many things to prepare and pack prior to the moving day. From supplies down to your important paper works, packing is no simple job at all. While a lot of things can happen in moves, be sure you’re prepared enough for the big day. You just need to follow these tips and you’re always on your way toward getting a more fulfilling moving experience for your office. Then if you’re weeks or days away from your scheduled move, it’s wise to enlist the services of a professional moving company for businesses to help you relocate your office efficiently and quickly.